SAMPLE MEMO

TO:	Jessie Burroughs, Superintendent of Schools
FROM:	Ms. Rohde, AUP Implementation Committee
RE:	Policy infringement

This memo is in response to the incident at the Middle School last week
involving the students circulating nude pictures juxtaposed with photos
from the school yearbook.  The AUP Committee has discussed the issue and
we each wish to present our suggestions of what to do next.

Although the student in question created the image using images downloaded
from the Internet, the Internet was not the medium used for dissemination
of the finished product; nor was any school equipment used to compile or
print the images.  Therefore the student is not in violation of the
school's AUP as it stands.  Since the school's computers were not used for
this infraction, I recommend the school not confuse the issue by calling
it an "Internet problem."  However, we have reviewed other school
policies, and had determined that the student has violated Section V,
Number 3 describing student conduct.

The student's parents are understandably concerned about the student's use
of the Internet without proper guidance.  Since the infraction occured
outside of the school, there is limited action the school can take to
prevent it from happening again.  However, the parents' concern should be
addressed.

We recommend the following actions:

- Inform the student and his parents of the infraction.
- Set up a meeting with the student and his parents at which all
participants are shown the school policy statement.
- Provide information to the parents regarding Internet safety, options
for filtering, and pros/cons of filtering software.  If possible, a
community forum should be sponsored to discuss these issues with the
larger community.
- Punishment (suspension or other appropriate action) be imposed on the
student.

Here is a web site which addresses information about effectiveness of
filtering and Internet safety:
http://www.bluehighways.com/tifap/tifap.htm

Here are some other sites about alternate ways of providing Internet
Safety:
http://www.rsac.org/
http://www.safesurf.com/

Please inform the AUP Committee of your final decisions, and let us know
if there is anything else we can do to help.


Sincerely,

Ms. Maggi Rohde, AUP Implementation Committee